Data Privacy Statement
Data privacy is of especially great importance for our company. It is essentially possible to use the website without providing any personal data. Should a particular person wish to make use of special services of our company online, however, it may be necessary to process personal data. Should the processing of personal data be required, and should no legal basis exist for such processing, we will obtain the prior consent of the person concerned.
The processing of personal data, for example the name, address, e-mail address or telephone number of a person concerned, is always carried out in line with the Federal Data Privacy Act (BDSG), the EU General Data Privacy Regulation (GDPR) that comes into force on 25/05/2018, and any laws which likewise apply. With this data privacy statement, our company would like to provide information on the nature, scope and purpose of the personal data processed by us, and explain to persons concerned what rights they are entitled to assert.
Our company has implemented numerous technical and organisational measures in order to ensure that any personal data processed is protected as comprehensively as possible. Web-based data transmission may, however, possibly contain security gaps, so that absolute protection cannot be guaranteed.
1 Definitions
Our company’s data privacy statement is based on the General Data Privacy Regulation (DS-GVO/GDPR). It is formulated so as to be easy to read and understood. In order to ensure this, we are explaining the terms used in advance:
1.1 Personal data
Personal data is “any information which relates to an identified or identifiable natural person (hereinafter referred to as either ’affected person‘ or ’person concerned‘). A natural person is considered identifiable if he or she can be directly or indirectly identified, in particular by means of being allocated to an identifier, such as a name, an ID number, site data, an online identifier or one or more special features which are the expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of said natural person” (see Art. 4(1) of the General Data Privacy Regulation (GDPR)).
1.2 Person concerned/affected person
A person concerned or affected person is any identified or identifiable natural person whose personal data is processed by the party responsible for the processing.
1.3 Processing
Processing is any procedure carried out with or without the aid of automated methods, or any such sequence of procedures in connection with personal data, such as the gathering, recording, organising, ordering, storage, adaptation or amendment of data, the reading out of it, querying of it, use, disclosure of it by way of transmission, dissemination or any other form of provision, the comparison or linking of it, or the limitation, deletion or destruction of it.
1.4 Limitation of processing
Limitation of processing means the marking of stored personal data with the aim of limiting its future processing.
1.5 Profiling
Profiling means any kind of automated processing of personal data where such personal data is used to assess certain personal aspects relating to a natural person, in particular in order to analyse or predict aspects in regard to work performance, economic position, health, personal preferences, interests, reliability, conduct, place of residence or change of location of such natural person.
1.6 Pseudonymisation
Pseudonymisation means processing personal data in the case where the personal data can no longer be assigned to a specific person concerned without drawing upon additional information. Such additional information that is subject to the technical and organisational measures is stored separately, and it is thus guaranteed that the personal data cannot be allocated to an identified or identifiable natural person.
1.7 Responsible party or party responsible for the processing
The party responsible, or the party responsible for processing the information, is the natural or legal person, authority, institution or other body which decides, either alone or together with others, for the purpose and means of processing personal data.
1.8 Contract data processor
A contract data processor is a natural or legal person, authority, institution or other body which processes personal data on behalf of the party responsible.
1.9 Recipient
The recipient is a natural or legal person, authority, institution or other body to whom or which personal data is disclosed, irrespective of whether the latter is a third party or not. Authorities which may receive personal data in the context of a particular investigation mandate under EU law or the law of the Member States are not, however, deemed recipients.
1.10 Third party
A third party is a natural or legal person, authority, institution or other body other than the person concerned, the responsible party, the contract data processor and the persons who are authorised, under the direct responsibility of the party responsible or the contract data processor, to process the personal data.
1.11 Consent
Consent means any expression of intent in the form of a declaration or any other clear confirmatory action voluntarily submitted by the person concerned in regard to the particular case in an informed way and unmistakably, with which the person concerned makes it understood that he or she is in agreement with the processing of the personal data concerning him or her.
2 Name and address of the party responsible for the processing
The party responsible within the meaning of the General Data Privacy Regulation (DS_GVO/GDPR) is:
numares AG
Am BioPark 9
93053 Regensburg, Germany
E-Mail: info@numares.com
www.numares.com
3 Contact details of our external Data Privacy Officer
MKM Datenschutz GmbH
Äußere Sulzbacher Straße 124 a
90491 Nürnberg, Germany
Tel.: +49 911 669577-55
E-Mail: privacy@numares.com
Any person affected may, if he or she has any questions or suggestions on data privacy, contact our Data Privacy Officer directly.
4 Cookies
Our company’s web pages make use of cookies. Cookies are text files that are stored on a computer system via a web browser.
Numerous websites and servers make use of cookies. Many cookies contain a so-called “cookie ID”. A cookie ID is a unique identifier of the cookie. It consists of a character string, through which web pages and servers can be allocated to the specific web browser in which the cookie is stored. This makes it possible for the web pages and servers visited to distinguish the individual browser of the person concerned from other web browsers containing other cookies. A particular web browser can be recognised again and identified via the unique cookie ID. Through the use of cookies, numares AG can provide the users of this website with user-friendly services, which would not be possible without placing the cookie.
The information and services available on our website can be optimised to the benefit of the user using a cookie. As already mentioned, cookies enable us to recognise the user of our website again. The purpose of such recognition is to facilitate the use of our website for users. The user of a website that uses cookies does, for example, not need to enter his or her access data again every time he or she visits the website, because this is handled by the website and the cookie stored on the user’s computer system. A further example is a cookie administering a shopping cart in the web shop. The web shop notes the items that a customer has placed in the virtual shopping cart via a cookie.
The person concerned can at any time prevent cookies from being placed by our website by adjusting the setting of the web browser used accordingly, and thus permanently oppose the placing of cookies. Furthermore, any cookies already placed can be deleted via a web browser or other software program at any time. This is possible in all common web browsers. Should the person concerned disable the placing of cookies in the web browser used, it will be the case that, under certain circumstances, not all functions of our website can be used in full.
5 Online Advertising
Our company’s website uses conversion tools (Online Advertising).
Currently we are using Google Ads and LinkedIn Advertising.
By using Online Advertising, we can determine how successful our marketing campaigns are. Therefore, we use third party software, which creates a code snippet or a cookie. This technology establishes a direct connection to the provider of the Online Advertising if you have a user account and are logged in there at the time of visiting our website. This allows us to create reports on the performance of our advertisements as well as information on website interactions.
If you wish to avoid this, please log out of the network before activating the Social Media Plugin.
When you visit our website and are logged in the platform of the Online Advertising, personal data may be transferred to the providers of the Online Advertising in countries outside of the European Economic Area which, from the perspective of the European Union ("EU"), do not ensure an "adequate level of protection" for the processing of personal data in line with EU standards.
The legal basis for processing personal data is your consent, Article 6 (1) (a) GDPR.
6 Newsletter registration
You have the option to subscribe to our newsletter. If you subscribe to our newsletter, we process the data you provide in the form in order to send you our newsletter. We use the data from the form exclusively for this purpose.
After subscribing, you will receive a confirmation e-mail containing a link that you must click to complete your subscription to our newsletter (double opt-in). You will not receive our newsletter until you activate this link. We use the services of an external provider. This enables us to analyse how many recipients have opened the newsletter message and how often which link in the newsletter was clicked.
Our newsletter can be unsubscribed at any time by clicking on the unsubscribe link embedded in every newsletter. Alternatively, you can inform us via the provided contact details that you no longer wish to receive our newsletter.
The legal basis for processing personal data is your consent, Article 6 (1) (a) GDPR.
7 Social Plugins, third party tools
Our company’s website may also contain offers from third parties (“Social Media Plugins”). When you click on such a Social Media Plugin, we transfer data to the respective provider to the extent necessary (e.g. the information that you found this offer on our website and, if applicable, further information that you have already provided for this purpose on our websites).
In particular, the Social Media Plugins such as YouTube, Facebook, Twitter, Xing, or LinkedIn are integrated as follows:
When you visit our website, the Social Media Plugins are not activated. If you would like to use one of the networks, please click on the respective social plug-in to directly connect with the respective network. The link leads to the website of the provider of the website (“Social Media Platform). If you have a user account and are logged in there at the time of activating the Social Media Plugin, the Social Media Platform can assign your visit to our website to your user account. If you wish to avoid this, please log out of the network before activating the Social Media Plugin. When you activate a Social Media Plugin, the Social Media Platform transfers the content that becomes available directly to your browser, which integrates it into our websites. In this process, data may also be transferred that is initiated and controlled by the respective Social Media Platform, in particular via further cookies from this Social Media Platform.
The Social Media Plugin remains active until you deactivate it or delete your cookies. When you click on the link to a Social Media Plugins, personal data may be transferred to Social Media Platforms in countries outside of the European Economic Area which, from the perspective of the European Union ("EU"), do not ensure an "adequate level of protection" for the processing of personal data in line with EU standards.
Please note that your connection to the Social Media Platform is established between the Social Media Platform and your computer or mobile phone, and your interactions on this platform are governed solely by the privacy policy of the relevant network.
The legal basis for processing personal data is your consent, Article 6 (1) (a) GDPR.
8 Gathering general data and information
Every time the website is accessed by a particular person or an automated system, the web server of numares AG gathers a range of pieces of general data and information. This general data and information is stored in the log files of the server. The browser types and versions used, the operating system used by the accessing system, the website from which an accessing system reaches our website, the sub-pages of the website which are accessed on our website via an accessing system, the date and time of any access to the website, an Internet protocol address (IP address), the Internet Service Provider of the accessing system and any other similar data and information which serves to fend off risk in the event of our IT systems being attacked may be gathered.
When using such general data and information, numares AG does not draw any conclusions concerning the person concerned. Rather, such information is needed in order to deliver the content of our website correctly, optimise the content of our website, as well as the advertising for it, guarantee the ongoing functionality of our IT systems and the technology of our website, and provide law enforcement agencies with the information necessary for prosecution in the event of a cyber-attack. Such data and information gathered anonymously is therefore evaluated by numares AG on the one hand statistically, and also with the aim of increasing data privacy and data security at our company, in order to ultimately ensure an optimum level of protection for the personal data processed by us. The anonymous data of the server log files is stored separately from any personal data given by a person concerned.
9 The option to make contact via the website
Based on statutory regulations, our company’s website contains details which make it possible to make fast contact with our company electronically, as well as enable direct communication with us, which likewise comprises a general e-mail address. Should a person concerned take up contact with the party responsible for the processing via a contact form, the personal data transmitted by the person concerned will automatically be saved. Such personal data transmitted to the person responsible for the processing by a person concerned on a voluntary basis is saved for the purposes of processing the request or taking up contact with the person concerned. Such personal data is not passed on to third parties.
10 Routine deletion and blocking of personal data
The party responsible for the processing only processes and stores personal data of the person concerned for the period of time which is necessary in order to achieve the purpose of the processing, or in so far as the latter has been stipulated in laws or regulations forming the basis for the processing by the party responsible by the legislative authority. Should the purpose of such storage lapse, or should a storage period prescribed by the legislative authority expire, the personal data is routinely blocked or deleted, in line with the statutory regulations.
11 Rights of the person concerned
11.1 The right to receive confirmation
Every person concerned is entitled to request from the person responsible for the processing a confirmation on whether personal details concerning him or her are processed. Should a person concerned wish to lay claim to this right of confirmation, he or she may contact our Data Privacy Officer or any other employee of the party responsible for the processing for that purpose.
11.2 Right to information
Any person affected by the processing of personal data is entitled to receive the information on the personal data stored on his or her person from the party responsible for the processing, free of charge, and be given a copy of such information along with the information cited here:
The person concerned moreover has a right to information on whether personal data has been transmitted to a non-EU country or an international organisation. Should this be the case, the person concerned shall also be entitled to receive information on the appropriate warranties in connection with the transmission.
Should a person concerned wish to lay claim to such a right to information, he or she may contact our Data Privacy Officer for this purpose at any time.
11.3 Right to correction
Any person affected by the processing of personal data has the right to demand immediate correction of any incorrect personal data concerning him or her. The person concerned is, furthermore, entitled, taking into account the purpose of the processing, to demand that incomplete personal data is completed - also by way of a supplementary statement.
Should a person concerned wish to lay claim to such a right to information, he or she may contact our Data Privacy Officer for this purpose at any time.
11.4 The right to deletion (the right to be forgotten)
Any person affected by the processing of personal data has the right to demand of the party responsible that the personal data concerning him or her is deleted immediately, if one of the following grounds applies and if the processing is not necessary:
Should one of the above-mentioned grounds apply and an affected person wish to arrange for the deletion of personal data that is stored with our company, he or she may contact our Data Privacy Officer for this purpose at any time. Our Data Privacy Officer will arrange for the request for deletion to be complied with without delay.
Should the personal data have been published by our company, and should our company, as the party responsible pursuant to Art. 17(1) General Data Privacy Regulation (GDPR), be obliged to delete said personal data, our company shall, taking into account the available technology and the implementation costs, take appropriate steps, also of a technical nature, to inform other parties responsible for the data processing, who process the published personal data, that the person concerned has requested from such other parties responsible for processing the data that all links to said personal data or copies or replications of such personal data be deleted, provided that the processing is not necessary. The Data Privacy Officer will arrange for whatever is necessary in the individual case.
11.5 Right to limit the processing
Any person affected by the processing of personal data has the right, granted by the Legislator of the respective European Directives and Regulations, to require the party responsible to limit the processing of the data if one of the following prerequisites exists:
Should any of the above-mentioned prerequisites apply and an affected person wish to request that the personal data that is stored with our company be limited, he or she may contact our Data Privacy Officer for this purpose at any time. The Data Privacy Officer will arrange for the processing of the data to be limited.
11.6 The right to data portability
Any person affected by the processing of personal data is entitled to receive the personal data concerning him or her, which has been provided to a party responsible by the affected person, in a structured, up-to-date and machine-readable format. He or she additionally has the right to transmit such data to a different party responsible, without being hindered by the party responsible, to which or whom the personal data has been provided, as long as the processing is based on the consent pursuant to Art. 6(1)(a) General Data Privacy Regulation (GDPR) or Art. 9(2)(a) General Data Privacy Regulation (GDPR) or an agreement pursuant to Art. 6(1)(b) General Data Privacy Regulation (GDPR), and the processing is undertaken with the aid of automated procedures, as long as the processing is not necessary in order to complete a task that is in the public interest or completed to exercise official authority that has been conferred upon the party responsible.
When exercising his or her right to data portability pursuant to Art. 20(1) General Data Privacy Regulation (GDPR), the person concerned is, moreover, entitled to cause the personal data to be transmitted directly from one party responsible to another party responsible, if the latter is technically feasible, and as long as the rights and freedoms of other persons are not thereby impaired.
In order to assert the right to data portability, the person concerned may contact the Data Privacy Officer appointed by us at any time.
11.7 Right to file an opposition
Any person affected by the processing of personal data has the right, for reasons which arise from his or her particular situation, to file an opposition against the processing of personal data concerning him or her that is being undertaken based on Art. 6(1)(e) or (f) General Data Privacy Regulation (GDPR), at any time. This also applies to any profiling based on these provisions.
In the event of an opposition, our company no longer processes the personal data, unless we can provide evidence of mandatory grounds for the processing, worthy of protection, which outweigh the interests, rights and freedoms of the person concerned, or the processing serves the purpose of asserting, exercising or defending legal claims.
Should our company process personal data in order to carry out direct marketing, the person concerned is entitled to file an opposition against the processing of the personal data for the purposes of such marketing, at any time. This also applies to profiling, in so far as it is connected with such direct marketing. Should the person concerned oppose the data being processed for the purposes of direct marketing, vis-à-vis our company, we will no longer process the personal data for such purposes.
In addition, the person concerned is entitled, for reasons arising from his or her particular situation, to file an opposition against the processing of personal data concerning him or her that is performed by our company for scientific or historic research purposes or for statistical purposes pursuant to Art. 89(1) General Data Privacy Regulation (GDPR), unless such processing is necessary in order to complete a task that falls within the scope of the public interest.
In order to exercise the right of opposition, the person concerned may contact the Data Privacy Officer directly.
11.8 Automated decisions in the individual case, including profiling
Any person affected by the processing of personal data has the right not to be subjected to a decision based exclusively on automated processing - including profiling - which develops legal validity in regard to him or her or affects him or her considerably in a similar way, as long as the decision is not required for concluding or fulfilling an agreement between the person concerned and the party responsible, or admissible based on legislation of the Union or the Member States, to which the party responsible is subject, with such legislation containing appropriate steps to preserve the rights and freedoms, as well as the justified interests of the person concerned, or effected with the express consent of the person concerned.
Should the decision regarding the conclusion or fulfilment of an agreement between the person concerned and the party responsible be required, or should it be taken with the express consent of the person concerned, our company will take appropriate steps to preserve the rights and freedoms of the person concerned, as well as his or her justified interests, which at least includes the right to arrange for the intervention of a person on the part of the party responsible, the right to explain one’s own position and the right to contest the decision.
Should the person concerned wish to assert rights in regard to automated decisions, he or she may, for this purpose, contact our Data Privacy Officer at any time.
11.9 The right to revocation of any consent under data privacy law
Any person affected by the processing of personal data has the right to revoke any consent given to the processing of personal data at any time. Should the person concerned wish to assert his or
her right to revoke any consent granted, he or she may contact our Data Privacy Officer for this purpose at any time.
12 Data privacy in the case of applications and in the application process
The party responsible for the processing gathers and processes the personal data of applicants for the purpose of executing the application procedure. The processing may also be carried out electronically. This is in particular the case if an applicant transmits corresponding application documents to our company electronically, for example by e-mail or via a web form to be found on the website. Should our company conclude an employment contract with an applicant, the data transmitted will be saved for the purpose of handling the employment relationship, adhering to the statutory regulations. Should no employment contract with the applicant be concluded by our company, the application documents will automatically be deleted six months after announcing the decision to turn down the application, unless such deletion is in conflict with any justified interests on the part of the party responsible for the processing. A justified interest, in this sense, may, for example, be an obligation to provide evidence in any proceedings under the German General Equal Treatment Act (AGG).
13 Data privacy provisions on the development and use of Google Analytics
The party responsible for the processing has integrated the Google Analytics component into this website (along with an anonymization function). Google Analytics is a web analysis service. Web analysis means the recording, gathering and evaluation of data on the conduct of website visitors. A web analysis service covers, among other data about from which website a person concerned arrived at a webpage (the “referring site”), what subpages of the website were accessed, or how often, and the time spent viewing a particular subpage. Web analysis is predominantly deployed to optimize a website and perform a cost/benefit analysis of web advertising.
The Google Analytics component is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland.
Our company uses the suffix “_gat._anonymizeIp” for the web analysis via Google Analytics. Using this suffix, the IP address of the affected person’s Internet connection is truncated and anonymised by Google if our web pages are accessed from within any member state of the European Union or another contracting state of the treaty on the European economic area.
The purpose of the Google Analytics component is to analyze the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us that highlight the activities on our web pages, and to provide us with further services connected with the use of our website.
Google Analytics places a cookie on the IT system of the person concerned. By placing a cookie, Google is enabled to analyze the use of our website. Each time the individual pages of this website, which is operated by the party responsible for the processing of the data, and into which a Google Analytics component has been integrated, are accessed, the web browser on the IT system of the person concerned automatically transmits data to Google, due to the Google Analytics component, for the purpose of the online analysis. Within the context of this technical procedure, Google becomes aware of personal data, such as the IP address of the person concerned, which, among other things, enables Google to comprehend the origin of the visitor and clicks, and, subsequently, issue commission statements.
Personal information, such as the time of access, the location from which such access originated and the frequency of the visits to our website by the person concerned, is saved using the cookie. At each visit to our web pages this personal data, including the IP address of the Internet connection used by the person concerned, is transmitted to Google in the U.S.. The personal data is saved by Google in the U.S.. In certain circumstances, Google passes this personal data, gathered via the specific technical procedure, on to a third party.
The person concerned can, at any time, prevent cookies from being placed by our website, as explained above, by adjusting the setting of the web browser used accordingly, and thus permanently reject to the placement of cookies. Such a setting of the web browser would also prevent Google from placing a cookie on the IT system of the person concerned. In addition, any cookie already placed by Google Analytics can be deleted via the web browser or any other software program.
Furthermore, the person has the opportunity to oppose any recording of the data generated by Google Analytics relating to use of this website, as well as the processing of such data by Google. To do so, the person needs to download and install a browser add-on at the link tools.google.com/dlpage/gaoptout. Such browser add-on informs Google Analytics via JavaScript that no data or information on the visits to web pages may be transmitted to Google Analytics. Installing the browser add-on is understood by Google to mean such a denial. Should the IT system of the person concerned be deleted, formatted or re-installed at a later date, the browser add-on will need to be re-installed by the person concerned to disable Google Analytics. Should the browser add-on be uninstalled or disabled by the person concerned or another person attributable to the latter’s sphere of influence, there will be an opportunity to re-install or re-enable the browser add-on.
Further information and the applicable data privacy provisions of Google can be accessed at https://www.google.de/intl/de/policies/privacy/ and www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail at this link: https://www.google.com/intl/de_de/analytics/.
14 Competent regulatory authority for data privacy
Bayerisches Landesamt für Datenschutzaufsicht
Promenade 27 (Schloss)
D-91522 Ansbach
Deutschland
Telefon: +49 (0) 981 53 1300
Telefax: +49 (0) 981 53 98 1300
E-Mail: poststelle@lda.bayern.de
15 Amendments to the data privacy provisions
We reserve the right to alter our security and data privacy provisions, should it be necessary due to technological developments. We will, in such cases, also adapt our data privacy statement accordingly. Please note the respective current version of our data privacy statement.
(04/2018)